SITE BRIEF TEMPLATE
Commercial painting and decorating - one building

Published by: Redmeres Ltd (company number 17473600)
Revised: 30 September 2026
Web version: see "Planning & quotation guide" on the Redmeres website

PURPOSE
A blank template for writing down what a decorating contractor needs to
understand about one building before visiting it or pricing the work. Use
one copy per site. For several sites, the companion spreadsheet
"redmeres-multi-site-planning-template.csv" lists them side by side.

BOUNDARIES
- This is a planning aid for your own use. You do not need to complete it
  to get in touch; a short description of the work is enough to start.
- The Redmeres enquiry form does not accept attachments. If it helps,
  copy the parts you have into the message box.
- Completing it does not create a quotation, a survey booking or a
  commitment of any kind. Scope, programme and price are agreed separately
  and in writing.
- It is not a specification and not health and safety advice. Follow your
  own organisation's site rules and procedures.


1. THE SITE
Site name or reference: ...................................................
Area, town or borough: ....................................................
What the building is used for: ............................................
Who is on site, and when is it busiest? ...................................
..........................................................................

2. THE AREAS AND SURFACES
Areas to be decorated (rooms, corridors, stairs, public areas, back of
house): ...................................................................
..........................................................................
Surfaces (walls, ceilings, doors, frames, skirtings, handrails, metalwork,
other): ...................................................................
Any schedule of areas, drawings or measurements available?  Yes / No / Unsure

3. CONDITION AND KNOWN ISSUES
Known damage, cracking, damp, staining or previous repairs: ................
..........................................................................
Anything that may need another trade first: ...............................

4. HOW THE BUILDING STAYS IN USE
Areas that must stay open: ................................................
Possible working hours (daytime / evenings / overnight / weekends /
closure periods): .........................................................
Areas that could be taken out of use, and for how long: ...................
Access or parking constraints: ............................................

5. TIMING
Preferred window: .........................................................
Fixed dates to work around (inspections, events, term dates, peak
trading): .................................................................

6. STANDARDS AND DOCUMENTS
Specification, colour schedule or brand standard to follow: ...............
Site rules or documents your organisation requires before work starts: ....
..........................................................................

7. CONTACTS
Who can arrange access on site: ...........................................
Who approves the scope and signs off the work: ............................

8. ANYTHING ELSE
..........................................................................
..........................................................................


QUESTIONS TO AGREE BEFORE WORK STARTS
- The written scope and specification, including what is excluded
- Working hours, access and the areas that stay in use
- Phasing, and the conditions for handing each area back
- How changes to scope, access or timing are raised and recorded
- Site rules and the documents needed before work starts
- Named contacts on each side